Pharmacy Locums Revalidation Guide

Pharmacy Locums Revalidation – All you need to know

As of March 31st 2018, a new revalidation process will replace the requirement for pharmacists and pharmacy technicians to complete the current CPD. Each time a pharmacist or pharmacy technician renews their registration with GPhC, they will need to provide evidence to show that the new revalidation process has been completed. Revalidation is a process to ensure that pharmacists and pharmacy technicians remain fit to practice by maintaining their knowledge and developing their professional practice. It is a means to ensure that the public have faith in the professionalism and knowledge of a pharmacist or a pharmacy technician. From a personal perspective, revalidation enables pharmacists to reflect on their practice and identify areas for learning development.

How do I complete my revalidation?

The first year that you carry out your revalidation you will need to prepare and submit four CPD records using an online portal called ‘myGPhC’. In the following year and all subsequent years you will need to submit four CPD records in addition to a reflective account and a peer discussion. The first group of pharmacists/technicians who will be required to submit my revalidation will be the people who have a registration deadline renewal of October 31st 2018.

MyGPhC launches in April 2018 and can be used for registration renewal as well as revalidation. The old system will become read only on the 1st of April 2018 and will close completely on the 1st of June 2018. Prior to revalidation you will need to setup your online myGPhC account. You will be emailed and contacted by post with your login details. The first people to be contacted will be those whose registration expires soonest so don’t worry if your colleagues hear from them before you do.

What happens once I have submitted my revalidation?

Once the GPhC have received your revalidation documents they will check that the right number and type of submissions have been made. They will then randomly select a number of revalidations to review. The review process will begin in January 2019 for CPD records and in January 2020 for the reflective accounts and peer discussions. After a couple of months, feedback will be given to those individuals who have been reviewed. Feedback can be used as a learning experience for your next revalidation. If your revalidation is not selected for review then you will receive feedback in a summary form based on the reviews that the GPhC have done. This feedback can be used to inform your next revalidation.

What do the elements of revalidation consist of?

The revalidation is essentially an account of things that have happened in your practice during the previous year, including learning development and discussion with peers.


Both planned and unplanned CPD records can be used as part of the validation but at least two must be planned in order to demonstrate that you are intentionally keeping yourself up to date. It is not unusual that planned CPD records may lead to unplanned learning and vice versa. Use the CPD records to show examples of how your learning has benefited the people using your services. Try to use examples that demonstrate the whole breadth of your specialisms or roles.

Peer Discussion

Peer discussion is a form of learning that requires engagement with other people to reflect and talk around a subject. Peer discussion enables you to get another point of view and helps avoid professional isolation. You should be seeking open and honest discussion in real time conversation. This can be face-to-face, over the phone or as part of a web chat. You should choose an appropriate peer and a relevant topic for discussion. This can include a colleague, line manager, mentor or another professional.

Choosing another pharmacist or pharmacy technician is the most usual and appropriate form of peer discussion but it could also be another health or social care professional who has good insight. The status of the peer is not relevant, it does not have to be somebody senior to you but it is important that you choose your own peer voluntarily and do not have somebody choose on your behalf.

Reflective Account

The reflective account requires you to think about how you have been meeting the professional standards as a pharmacist. This helps to raise your own awareness and identify areas that could benefit from further learning. Consider the last year of your practice and the people who use your service. Try to use examples of how you have met the professional pharmacy standards.

If for reasons of sickness, maternity, sabbatical or other genuine absence from work you are unable to complete the requirements of revalidation then let the GPhC know via the online portal. They will consider your circumstances and adjust the requirements accordingly. You may be given more time or asked to submit fewer records.

What if I need support with my revalidation?

If you are currently a locum pharmacist or pharmacy technician working with Quality Locum Solutions, we will support you with your revalidation including providing certificates of any training completed by yourselves as part of your work, letting you speak with a senior pharmacist who can support you with peer reviews and any other clinical queries. Quality Locum Solutions will soon look to use Recruitment Industry Solutions Limited to provide all practical and online training for our locum pharmacists and pharmacy technicians which will be Core Skills for Health or CSTF aligned and count towards CPD.